BID RIGOR | GOVCON 101
THE SOLICITATION CONTROLS. This is a working aid, not an official government form. Adapt it to the exact instructions, evaluation factors, forms, dates and amendments.
Keep confidential, proprietary, personal and banking information out of public versions.

PROPOSAL CALENDAR AND RESPONSIBILITY PLAN
Solicitation number / title:
Official due date, time and time zone:
Internal submission target (earlier than the official deadline):
Submission destination / method:
File, portal or email restrictions:
Question deadline, time and time zone:
Latest amendment reviewed:
Proposal lead / final approver, if required:

TEAM RESPONSIBILITIES
Role | primary owner | backup | expected output
Opportunity lead |
Technical lead |
Pricing lead |
Past-performance owner |
Independent reviewer |
Final formatter / file checker |
Authorized submitter |
Amendment monitor |

CALENDAR
Task | internal due date/time | owner | input needed | reviewer | status
Complete solicitation read-through |
Make bid / clarify / pass decision |
Draft, approve and submit questions |
Complete requirements matrix and response outline |
Receive partner / supplier inputs |
Complete technical first draft |
Complete pricing basis and reconcile CLINs |
Collect forms, signatures and attachments |
Run content and consistency review |
Freeze approved content and price |
Convert files and check access, size, names and readability |
Perform final amendment and official-source check |
Approve, submit and save proof of receipt |

WORKING RULES
Controlled file location:
File-naming and version convention:
How a requirement change reaches technical, price and schedule owners:
Check-in cadence / issue escalation owner:
Cutoff for unresolved contributor input:

FINAL-DAY PLAN
Account / portal access tested by and date:
Final official-source check scheduled for:
Upload or email start time:
Submitter and backup availability confirmed:
Receipt, sent message or confirmation saved at:

The internal submission target is a management practice, not a government rule.
Do not plan around an assumption that a late response will be accepted.