BID RIGOR | GOVCON 101
FICTIONAL WORKED EXAMPLE. Blue Lantern Records LLC, its people, customers, prices and opportunity details are invented for instruction. Do not reuse them as your own.
THE SOLICITATION CONTROLS. Replace the example with supported facts and follow the buyer's exact instructions.

PRICING BASIS — FHRO-26-Q-1047, VERSION 3, OCTOBER 12, 2026
All rates below are fictional and are not market recommendations.

SCOPE
Up to 5,000 standard pages; one local pickup and return; preparation, scanning,
OCR, naming, quality review, index and encrypted-drive delivery within 30 business
days. Conservation, oversized media and added locations are excluded.

ESTIMATE DETAIL
Project lead | Coordination, review and delivery | 12 hr | $85 | $1,020 | Internal planning rate 9/28 | Medium
Digitization lead | Scanning, OCR and QC | 80 hr | $52 | $4,160 | Internal planning rate 9/28 | Medium
Records preparation | Preparation and order checks | 16 hr | $42 | $672 | Internal planning rate 9/28 | Medium
OCR software allocation | Project use | 1 lot | $180 | $180 | Vendor plan 9/25 | High
Encrypted drive | Delivery media | 1 each | $80 | $80 | Supplier quote 9/26 | High
Courier | Pickup and return | 2 trips | $80 | $160 | Local quote 9/27 | Medium

RECONCILIATION
Estimate subtotal: $6,272
Visible internal allowance for volume mix, rework and schedule uncertainty: $528
Proposed total: $6,800
CLIN 0001: 5,000 × $1.28 = $6,400
CLIN 0002: One pickup / return lot = $400
CLIN total: $6,800 — reconciles to the proposed total

KEY ASSUMPTION
If an official answer or amendment changes volume, record condition, delivery method
or location, Priya will reopen the estimate and recheck it against the technical plan.