BID RIGOR | GOVCON 101
FICTIONAL WORKED EXAMPLE. Blue Lantern Records LLC, its people, customers, prices and opportunity details are invented for instruction. Do not reuse them as your own.
THE SOLICITATION CONTROLS. Replace the example with supported facts and follow the buyer's exact instructions.

BID / NO-BID WORKSHEET — DECISION: PASS
Buyer / notice: Western Archives Center, WAC-26-R-008, On-site media migration
Response due: October 20, 2026, 4:00 p.m. Mountain
Decision owner / date: Maya Chen / October 6, 2026

1. HARD REQUIREMENTS
Active SAM registration: Met — status record checked October 6.
Required five years of corporate experience with magnetic-tape migration: Not met.
Work must occur on site in Colorado for six months: Met only by relocating staff;
no confirmed local partner or staffing plan exists.
Mandatory secret facility clearance at proposal closing: Not met.

2. DELIVERY PLAN
Blue Lantern can perform document scanning, but tape migration requires equipment
and experience the company does not have. A possible partner was identified but
has not reviewed the scope, confirmed availability or agreed to a role. The buyer’s
question deadline has passed.

3. REASON TO COMPETE
Relevant records-handling procedures are a limited strength. The mandatory tape
experience and facility clearance are unsupported. A general records capability
does not resolve either requirement.

4. RESPONSE EFFORT
Estimated 65 staff hours plus partner input. The work would displace two active
client projects without establishing a credible delivery team.

DECISION: PASS
Reason: Two mandatory requirements are not met, and the delivery plan depends on
an unconfirmed partner. Next action: Record tape migration as outside the current
target profile; research Colorado partners before another suitable notice appears.

Takeaway: A well-reasoned pass protects delivery credibility and proposal time.